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This must be specific, it cannot just say that you were ill, or that you told your doctor you had beenill. What are extenuating circumstances for financial aid? All discussions will be treated confidentially. Any claims submitted after the assessment has started must be accompanied by evidence. The Extenuating Circumstances policy states that as an alternative to providing evidence relating to a claim, each student is entitled to submit up to three self-certified claims per academic year (NB: each individual claim can relate to multiple assessments/modules), which involves providing details of the extenuating circumstances without the provision of documentary evidence. You are expected to only submit self-certified claims that meet the criteria set out inSection 2.5: Grounds for Extenuating Circumstances. If you are looking for a different outcome, your request will be considered by a Departmental Extenuating Circumstances Panel. As a reminder, Brown is test optional for first-year students in the 2022-23 admission cycle. It is only where there has been additional unexpected disruption to your studiesthat extenuating circumstances wouldbeconsidered. Extenuating Circumstances are circumstances which impair your examination performance and prevent you from attending assessments. You can make an EC claim through Portico. However, if you feel that there has been a procedural error in the handling of their request, or that the type of mitigation offered is unsuitable, you may request that the Departmental Extenuating Circumstances Panelreview their decision. endstream endobj 430 0 obj <>/Subtype/Form/Type/XObject>>stream Ifyou are still unhappy after the review, you. London, E16 2RD Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. If you have been affected by a death of someone other than one of the specified relatives,you will need to clarify your relationship to the deceased and the impact this has had upon you. there will be no penalty for submitting late). If you have any concerns or questions about the Extenuating Circumstances process, Accountability and Questions for Officers, UCL students organising for sustainability, Associate/Visiting membership terms and conditions, Support the UN's Sustainable Development Goals, Develop into a great research collaborator, Student Psychological and Counselling Services, Office of the Independent Adjudicator (OIA), How to get the right insurance for members and coaches, Entering External and BUCS/LUSL Leagues, Knockouts, Tournaments and Events, Organise an Event with an External Speaker, How to add a Club/Society event to the What's On Calendar. This means that students can self-certify without providing evidence for up to five separate periods within the 2020-21 academic session. UCL have a Self-Certification Policy in place for the 2022/23 academic year. student has deadline of 14/5/23 for module X and 26/5/23 for module Y. Extenuating Circumstances Request Form How to apply for Extenuating Circumstances:1. If you miss the deadline, you will need to prove that your circumstances made it impossible for you to submitearlier. Usually, you apply through your subjects department. mobility impairment, loss of concentration) and living in a universityenvironment, Current treatment and / or medication beingundertaken, Side effects of any treatments ormedication, In English - evidence in another language must be accompanied by a certified translation, Recent - produced within the last three months, Independent - evidence from relatives not accepted, even if they are professionally qualified, On letterheaded paper or stamped with an official stamp or seal, Cover the full period of time of the EC claim, The evidence provider's full name, role, organisation and signature, A description of the nature and severity of your circumstances, A professional evaluation of how the circumstance affects you, Precise dates of when the circumstance started and ended/is expected to end. mobility impairment, loss of concentration) and living in auniversityenvironment, Current treatment and / or medicationbeingundertaken, Side effects of any treatmentsormedication. If you have been impacted by an extenuating circumstance that is making your college application process more challenging, we want to work with you to ensure you are still able to submit your application materials. Please refer to SHS Faculty for penalties for over-length work, Recent Environmental Change and Biodiversity. Bereavement:For a child, sibling, spouse or partner, Shorter-term medical conditions: Serious personal injury, medical condition or mental health condition, Longer-term medical conditions: Serious worsening or acute episode of an ongoing disability, medical condition or mental health condition, More information on what is considered an Extenuating Circumstance can be found in the Academic Manual (. If you are still unable to meet the deadline you must submit a conventional EC. Your department will decide whether your claim meets the criteria and which mitigation is suitable for your circumstances. Is the claim supported by appropriate evidence? endstream endobj 434 0 obj <>/Subtype/Form/Type/XObject>>stream If you found that you could not make a deadline, you can also submit a claim, normally up to five working days after the deadline has passed. Both deadlines would be covered by the EC and would only count as one of your two self-certified opportunities (three if youre a postgrad). Requests for review must be submitted within two weeks of the extension or mitigation decision, and should be submitted to thesameoffice as you submitted your Extenuating Circumstances form. You can submit an Extenuating Circumstances claim to access mitigation such as an extension or deferring an assessment to a later date. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. Section 2.9: If you miss the deadline for EC claims. Extenuating Circumstances claims cannot be considered through these procedures once your formal results have been published. There may be good reasons why a decision cannot be made within this timeframe for example if your case needs to be escalated to your Faculty EC Panel. Theywontusually accept things such as viruses, disk corruption, printer problems etc. These structures vary from university to university, as do their application processes, but there are general steps that apply across all institutions, Step 1: consider whether you are eligible to apply. The length of extension you request should be commensurate to the EC you describe and the evidence you provide the EC panel will consider the most appropriate form of mitigation and may grant an extension of greater or shorter length than requested. HA HAn0z>@(zAA=@TY%P5K&,\)&1S-eR_O|A[+?PU&{e(j5MYvjqNG?}>P>D3XmG]v@dgCXRRCF%W soyw&B=2N9`-qH{1Y 6PCafA9_ There can also be an exception where it is a new condition or there has not been time to put reasonable adjustments in place. . If an abstract is included in the assignment, it must be included in the word count unless the instructions for the specific assignment state explicitly otherwise. Your evidence will need to cover the full period for which you are requesting mitigation. Student handbooks should include everything you need to know about succeeding at university, and sometimes extenuating circumstances are needed to achieve your potential. You can only request deferrals 2 weeks in advance of the event. Make sure that the date you have requested is allowed under the claim type you are submitting. If the deadline has already passed, the late submission may be condoned (i.e. Extenuating Circumstances are circumstances which, Such circumstancesrarely occurand would normally be. endstream endobj 423 0 obj <>/Subtype/Form/Type/XObject>>stream They will not normally be considered because where you have disclosed a disability, your department should already have put in place Reasonable Adjustments to support your studies. You can find the Extenuating Circumstances form here. Make sure that you know what you need to submit and the deadline for submitting claims. You will also be notified of the outcome of your claim via Portico. This is a guide to theUCL Extenuating Circumstances Procedure, and the enhanced Extenuating Circumstances Procedure for the 2020/21 academicyear. . If youre still confused, try and arrange a meeting with your tutor to discuss your reasons for applying and see what they suggest. You can submit an EC claim through Portico - navigate to the MyStudies tab and click on My Extenuating Circumstances. We've made the process as easy as possible for you - but don't just take our word for it. Routine computer problems such as viruses, disk corruption, printer problems, and short-term network problems are not normally considered acceptable grounds for an EC. ` & You apply for extenuation via an online form. You need to ensure that your submission for extenuating circumstances is made within one week (five working days) of the circumstance taking place. Need support during your admission journey? You are expected to make reasonable plans to take into account commonly occurring circumstances (such as transport or computer problems) even those which, on occasion, may have been unforeseeable and unpreventable. Enjoy! Four reasons our cafes, bars,shopsand gym feel different to those elsewhere: we put every penny of profit back into your community, were always better value than the high-street, were at the centre of your campus community, and we choose planet over profit. EMC See Section 2.9: If you miss the deadline for EC claims. Please avoid sending photographs that you think illustrate your condition. . Any students on a learning agreement found to have submitted an EC application against this advice will render the decision of the EC Panel null and void. The same flexibility and support applies to teachers, counselors, and other school officials who may be submitting application materials on behalf of students applying to Brown. You may then be allowed to take the missed exam/s in the Late Summer Assessment (LSA) period (usually in August). Raise an Extenuating Circumstances claim via the Student Enquiry Centre If you can find evidence, its a good idea to apply for conventional ECs. Ifyou are still unhappy after the review, youcanappeal using the Student Complaints Procedure. Extenuating Circumstances are events that are sudden, significantly disruptive and beyond your control. The formal procedures governing Extenuating Circumstances can be found in theManual of General Regulations Part 6. You must submit your late evidence no more than four weeks after submitting your EC application. Third-year student, Iris, recently received an emergency grant, hear what the process was like . You should receive a response withinone week of submitting the request for review. The Student Disability website has further information there. serious illness, family bereavement, etc) which prevent you from meeting the requirements of your programme. Non-medical evidence can include existing documents, such as an appointment letter, crime report or court document, or it can be specifically written for you in a letter or statement. You can find a guide to submitting your claim on Portico on the UCL website. syg|vb?`F= mJiu[Z)4wfXP'i*PK+ HT 3A$s/n0{&A?X/c$m?&$X/c_ XD,k$? If you had previous extensions for the same assessment, state the most recent deadline. endstream endobj 437 0 obj <>/Subtype/Form/Type/XObject>>stream Your evidence will need to cover the full period for which you are requesting mitigation. UCL Department of Geography, University College London, Gower Street, London, WC1E 6BT Tel: +44 (0) 20 7679 0500; The evidence must have (if applicable to yoursituation): Non-medical evidence: Needs to come from an appropriate, independent and verifiable authority such as a solicitor, a registrar of births, marriages and deaths, a police or fire officer or a court or tribunal officer. If you have circumstances that are affecting your studies you are encouraged to speak to your personal tutor/supervisory in the first instance. Self-certified ECs do not require evidence but there are important limits to their scope: Self-certification requests are designed for circumstances where evidence is difficult to obtain or where the mitigation is limited to the point that it doesnt justify increasing workload pressure on GP practises by insisting on medical evidence. For submitted coursework, where a maximum word count has been specified, the following procedure will apply: i) The length of coursework will be specified in terms of a word count or number of pages; ii) Assessed work should not exceed the prescribed length; iii) For work that exceeds a specified maximum length by less than 10% the mark will be reduced by five percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; iv) For work that exceeds a specified maximum length by 10% or more the mark will be reduced by ten percentage marks, but the penalised mark will not be reduced below the pass mark, assuming the work merited a Pass; v) In the case of coursework that is submitted over length and is also late, the greater of the two penalties will still apply.